Microsoft 365

Who is it for? Solutions for Growing Businesses.

Microsoft 365 Modern workplace

Strategic Licensing & Business Alignment

Choosing the right plan for security and growth

Cyber Security & Data Protection

AI-Powered Business Innovation

Collaboration & Productivity Tools

Defence against modern business threats

Smarter workflows with intelligent automation

Email, chat, meetings & file sharing

Microsoft 365 Licences strategy

Choosing the right plan to support security, compliance and business growth.

Microsoft 365 Team Collaboration Tools

Empowering Team Collaboration with Microsoft 365, (Email. File sharing, chat and more)

Microsoft Copilot for Microsoft 365

AI built into the tools your team already uses

Cyber Security & Advanced features

Protect users, devices, and data in the workplace

Our Approach:

Complete 360° Care of Your IT.

At Total Solutions IT, we take a proactive, end-to-end approach to managing your technology. Our proven three-stage framework transforms IT from a constant frustration into a reliable, secure, and scalable business asset — supporting what you need today while preparing you for tomorrow.

1. Stabilise

Bringing your IT up to standard

We start by gaining a deep understanding of your business and your existing IT environment. From there, we address gaps, risks, and inefficiencies to create a stable, secure foundation you can rely on.

How we stabilise:

Comprehensive IT audit and health check
Review of your current systems and workflows
Identification of risks and problem areas
Clear, prioritised recommendations
Development of a practical IT roadmap

2. Optimise

Fine-tuning your operations

Once your IT is stable, we focus on proactive management and continuous improvement. Our team monitors, maintains, and supports your systems to minimise downtime and resolve issues before they impact your business.

How we optimise:

24/7 system monitoring
Proactive maintenance and patching
Fast response to issues
Risk reduction and security management
Rapid issue resolution and ongoing support

3. Enhance

Accelerating your growth

With a solid and optimised IT environment in place, we work with you to align technology with your business goals. This stage is about leveraging IT to improve efficiency, support growth, and maximise return on investment.

How we enhance:

Alignment of IT with business strategy
Technology planning and future-proofing
Cost control and budget optimisation
Evaluation of new tools and platforms
Capacity planning and scalability
Regular strategy and review sessions

Usefull Links

Microsoft 365 Help & Learning

Microsoft’s official help centre for Microsoft 365 provides step-by-step guides, troubleshooting articles, and tutorials for everyday users. Clients can learn how to use apps like Outlook, Word, Excel, OneDrive, SharePoint, and Microsoft Teams with easy instructions and video guides.

FIND OUT MORE

Microsoft 365, who is it for?

Microsoft 365 is a cloud-based productivity and security platform designed to support modern businesses of all sizes. It combines familiar applications such as Outlook, Word, Excel, and PowerPoint with intelligent cloud services that enable secure, flexible, and efficient work from anywhere.

The platform includes business-class email, cloud file storage, and real-time collaboration tools that allow teams to communicate, share documents, and collaborate seamlessly. With tools like Microsoft Teams, SharePoint Online, and OneDrive, staff can work together effectively across office, remote, and hybrid environments.

Microsoft 365 also delivers built-in cyber security, identity management, and device management to help protect users, devices, and business data. Features such as multi-factor authentication, centralised management, and policy-based controls reduce risk while simplifying IT administration.

By combining productivity, collaboration, and security into a single platform, Microsoft 365 helps businesses work smarter, stay connected, and remain protected as they grow.

Outlook

Word

Excel

PowerPoint

PowerPoint

Teams

Publisher

Access

Exchange

Microsoft 365 Modern Workplace

Microsoft 365 Modern Workplace is a cloud-first approach to how businesses work, collaborate, and stay secure in today’s digital environment. Built on Microsoft 365, it brings together productivity tools, collaboration platforms, security, and device management into a single, integrated solution.

The modern workplace enables employees to work from anywhere, collaborate in real time, and securely access business data across multiple devices. Tools such as Microsoft Teams, SharePoint, OneDrive, and Exchange Online support seamless communication, file sharing, and teamwork.

Security and management are core components of the modern workplace. With identity protection, multi-factor authentication, conditional access, and device management through Intune, businesses can protect users, devices, and data without relying on traditional on-premises infrastructure.

By combining productivity, flexibility, cyber security, and scalability, Microsoft 365 Modern Workplace helps organisations improve efficiency, support remote work, and adapt confidently to changing business needs.

MIcrosoft 365 Product Bundles

Microsoft 365 Business is available in three core product bundles—Business Basic, Business Standard, and Business Premium—designed to support modern businesses as they grow. Each bundle builds on the last, adding functionality, flexibility, and security.

Microsoft 365 Business Basic is ideal for cloud-first organisations. It includes Exchange Online email, Microsoft Teams, SharePoint, and OneDrive, enabling secure communication, video meetings, and file sharing through web-based applications from any location.

Microsoft 365 Business Standard expands on this by adding desktop versions of Word, Excel, Outlook, PowerPoint, and OneNote. This allows users to work both online and offline while maintaining seamless collaboration across devices.

Microsoft 365 Business Premium combines productivity with security by introducing advanced cyber protection, Intune device management, conditional access policies, and endpoint security, giving businesses greater control over users, devices, and company data.

Basic

Exchange
OneDrive
SharePoint
Teams

Standard

Exchange
OneDrive
SharePoint
Teams

Outlook
Word
Excel
PowerPoint
Publisher
Access
Azure

Premium

Exchange
OneDrive
SharePoint
Teams
Outlook
Word
Excel
PowerPoint
Publisher
Access

Azure P2
Intune

Key Features

Microsoft 365 Cloud offers a number of benefits for businesses, including:

Work from Anywhere

Access your emails, files, and apps securely from home, the office, or on the road using any internet-connected device at any time.

Professional Business Email

Use a reliable business email with shared calendars, contacts, and scheduling tools that help teams stay organised, professional, and connected every day.

Cloud File Storage

Store files safely in the cloud and access them instantly from any device, without USB drives, emails, or worrying about losing important documents.

Easy File Sharing

Share files and folders with coworkers using simple links, control access permissions, and always work from the latest version without confusion.

Team Chat & Meetings

Chat, call, video meet, and collaborate with your team in one place, reducing emails and making communication faster, clearer, and more productive.

Office Apps Included

Microsoft 365 Cloud includes Word, Excel, PowerPoint, and other popular Office apps allowing employees to create, edit, and share documents anywhere.

Automatic File Saving

Your work saves automatically while you edit, protecting files from crashes, mistakes, or accidental deletion, and allowing easy recovery when needed.

Works on All Devices

Use the same apps and files on your desktop, laptop, tablet, or phone, with everything syncing automatically across all your devices.

Built-In Security

Protect accounts and data with secure sign-ins, activity monitoring, and safeguards that help keep business information safe from unauthorised access.

Team collaboration using Exchange online Microsoft Teams SharePoint Online OneDrive for Business Microsoft Planner Microsoft To Do Microsoft Loop Identity & Access Security Viva Engage Microsoft Whiteboard

Microsoft 365 team collaboration tools empower organisations to work smarter, faster, and more securely in today’s modern workplace. At the centre is Microsoft Teams, the hub for chat, video meetings, file sharing, and real-time communication. Supporting this is SharePoint Online, which provides structured document management, intranet sites, and team workspaces, while OneDrive for Business enables secure personal file storage and seamless co-authoring.

Task management is streamlined with Microsoft Planner and Microsoft Lists, helping teams track projects, assets, and workflows in a visual and organised way. Microsoft Whiteboard enhances creative collaboration during meetings, and Viva Engage (formerly Yammer) strengthens company-wide communication and community engagement.

To further enhance productivity, the Power Platform — including Power Automate, Power Apps, and Power BI — enables workflow automation, custom app development, and shared reporting dashboards.

Together, these Microsoft 365 collaboration tools create a connected, secure, and highly productive digital workplace environment.

SharePoint & One Drive for Cloud File Storage Secure File Sharing Anywhere Access Version Control Real-Time Co-Authoring

Microsoft 365 SharePoint and OneDrive provide businesses with secure, cloud-based file storage and document management designed for modern work. Together, they replace traditional file servers with a flexible, scalable platform accessible from anywhere.

OneDrive gives each user their own secure workspace for storing, syncing, and sharing files across devices. Files are automatically backed up and protected, ensuring staff can work safely whether in the office or remote.

SharePoint enables teams to collaborate using shared libraries, structured folders, permissions, and version control. It acts as a central hub for business documents, policies, and shared resources, improving visibility and consistency.

With built-in access controls, data protection, and collaboration tools, SharePoint and OneDrive help reduce data loss, eliminate file duplication, and improve productivity — while keeping business information secure and compliant.

Microsoft Copilot AI-Powered Productivity Work Faster with AI Smart Content Creation AI Meeting Summaries Data Insights & Analysis

Microsoft 365 Copilot is an AI-powered assistant designed to help users work faster, smarter, and more efficiently using the tools they already know. Embedded directly into Word, Excel, Outlook, Teams, PowerPoint, and SharePoint, Copilot turns everyday work into simple, guided tasks.

Copilot can draft documents, rewrite content, summarise long emails, analyse data, and generate insights from spreadsheets. In Microsoft Teams, it captures meeting summaries, action items, and key discussion points, helping teams stay aligned and productive.

Built on Microsoft’s secure cloud platform, Copilot respects user permissions, security policies, and data boundaries. It only accesses information users are authorised to see, ensuring business data remains protected and compliant.

By reducing manual effort and accelerating decision-making, Microsoft Copilot enhances productivity, efficiency, and innovation across the modern workplace.

Microsoft 365 Advanced Cyber Security Device & User Protection Secure Remote Work Multi-Factor Authentication Endpoint Security Conditional Access Policies

Microsoft 365 cyber security provides a comprehensive, cloud-based security platform designed to protect modern businesses from today’s evolving cyber threats. Built on a Zero Trust security model, Microsoft 365 secures user identities, devices, email, and business data across all locations. Advanced identity and access management features such as multi-factor authentication (MFA) and conditional access policies help prevent unauthorised access and account compromise.

Integrated threat protection safeguards organisations against phishing attacks, ransomware, and malware, while automated detection and response tools reduce the impact of security incidents. Endpoint security and device compliance ensure only trusted and secure devices can access corporate systems. Built-in data protection and compliance tools help classify, encrypt, and prevent the loss of sensitive information.

With centralised security monitoring, detailed reporting, and continuous risk assessment, Microsoft 365 security solutions help businesses strengthen their cyber posture, meet compliance requirements, and operate securely in today’s cloud-first world.

Microsoft 365 Data Protection

Microsoft 365 data protection is built on enterprise-grade security designed to safeguard business information across emails, files, devices, and cloud applications. Using Microsoft Defender, Advanced Threat Protection, and anti-phishing policies, Microsoft 365 protects against malware, ransomware, and zero-day attacks in real time.

Sensitive information is secured through Data Loss Prevention (DLP) policies, which automatically detect and prevent unauthorised sharing of confidential data such as financial records, health information, and client details. Microsoft Purview Information Protection enables data classification, sensitivity labels, and encryption, ensuring documents remain protected even when shared externally.

Access to data is controlled using Multi-Factor Authentication (MFA) and Conditional Access policies, reducing the risk of unauthorised access. Additionally, backup, retention policies, and audit logging ensure data can be recovered and tracked for compliance requirements.

Together, these Microsoft 365 security features provide comprehensive, layered protection for modern organisations.